Office Manager

Office Manager
Leicester
£37,000 p.a.

• Do you have experience of working with health & safety aspects of an organisation?
• Are you looking to showcase your skills in people management and coaching?
• Do you want to work for a growing and diverse business in an exciting sector?

The Company:
ER Recruitment are proud to be partnering with a forward-thinking organisation within the entertainment industry. They are a vibrant and highly respected market leader and this is evident in both their workplace and workforce.

They are now looking for an Office Manager who will share their expertise and knowledge with the company as it continues to thrive.

Role & Responsibilities of the Office Manager:

• Manage Reception & Facilities team and ensure they are providing a quality service to visitors, contractors and colleagues at all times.
• Conduct performance appraisals for direct reports.
• Ensure efficient and effective management of security, including management of access control system & CCTV and 3rd party contractors.
• Manage contracts and renewals for all services & insurances provided by 3rd parties.
• Manage office printers including maintenance, servicing and supplies.
• Maintaining the office condition, inside and out, and arranging necessary repairs within budget.
• Provide input into quarterly / annual budget planning for facilities ensuring that all departmental costs are maintained within agreed budget.
• Ensure M&E equipment is maintained to optimise its technical performance.
• Keep maintenance records demonstrating that equipment is maintained to achieve technical, statutory & H&S compliance standards.
• Plan preventative maintenance for any and all equipment as well as for M&E, water supply, doors, fire alarm system etc.
• Attend meetings, raising any relevant issues.
• Negotiating contract and level of service with H&S consultants
• Recruiting for and providing H&S training to staff as and when required to do so. Deliver H&S inductions to all new starters and document, ensuring they’re aware of all the relevant processes and information.
• Carry out, update and publish Risk Assessments for all staff.
• Conduct audits of office and building, maintain records, taking corrective actions where required.
• Ensuring Fire safety equipment is present, maintained and tested to full working order, keeping records accordingly.
• Liaise with building management to conduct regular fire alarm tests / fire drill evacuations and conducting de-brief for Fire Marshals.
• Ensure business is fully compliant with any requests by government agencies or other relevant bodies for information required to provide.
• Provide relevant input for all aspects of producing, planning & preparing Business continuity plan.
• Manage company car fleet. Maintain appropriate records for insurance and health & safety reasons. Conduct annual driving licence checks.
• Respond appropriately to emergencies or urgent issues as they arise including escalating H&S issues, risks and incidents to management as necessary.

About You as the Office Manager:

• Previous experience in a similar role, within a professional service organisation preferred.
• Previous people supervision/management experience.
• Strong organisational and multi-tasking skills.
• Strong consultative skills and ability to influence change and challenge existing procedures.
• Exceptional communication, presentation and interpersonal skills.
• A strong team player who works collaboratively and is a skilled relationship manager.
• Passion for providing excellent client service.
• Flexible with the ability to work effectively under pressure and manage conflicting priorities.
• Advanced MS Office skills (specifically Word, Excel and PowerPoint).

Please note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise.

While we aim to get back to all applicants however if you do not receive a response within seven working days then unfortunately your application has been unsuccessful on this occasion.

We are here to help with your career so please send a copy of your CV to us. If you know of anyone else who is looking for their next opportunity, please feel free to refer them to us or pass on our details.

We look forward to hearing from you.